Marketers spend a ton of effort creating the perfect message. Focusing on the right need or benefit with the precise tone is key to being heard.
Content, personalization and timing are a critical part of marketing automation success. But if the email ends up in the junk folder, there’s no opportunity for engagement. Like the tree that crashes in the woods when nobody is around, well thought-out messages are ignored when they never make it to the inbox.
Your sending reputation (e.g., how authentic you are) determines whether or not your message is positioned to be seen. Authenticity is based on an algorithm that includes criteria like signing, email volume, complaint rates, spam trap hits, blacklist listings, bounce rates and email engagement (opens, clicks).
The better the authenticity of your emails, the more reliable the inbox placement. Achieving maximum authenticity is based on three prongs: technical setup, list management and marketing strategy.
Technical setup
Technical setup includes email signing, which is like your signature on a letter to a friend. Emails are signed based on the domain specified in the “from address.” There are three levels of email signing: an SPF (Sender Policy Framework) record, a DKIM (DomainKeys Identified Mail) and a DMARC (Domain-based Message Authentication, Reporting & Conformance).
Signing is defined in the domain name system (DNS) where the domain is registered. Even though all three “signings” are text records, they are each slightly different:
The SPF record is a simple text record.
The DKIM is a public and private encryption key that requires countersigning by the email service provider.
The DMARC can only be set up after the DKIM and SPF are in place.
You can use services like DNSgoodies.com to check if your SPF and DKIM are set up correctly. Or send an email to a Gmail account, open the email, click on the drop-down menu next to the reply button, and then select “show original.” Gmail will provide a pass or fail for these settings.
DMARC validation can be done with one of several online tools.
Emails are sent from an address just like a house address. The hygiene of that number, known as an internet protocol (IP) address, impacts whether or not your emails make it into the inbox.
Depending on your needs, the IP address can be either shared or dedicated. If the address is dedicated, make sure it’s fully warmed before using it to send your critical marketing messages.
List management
Managing your database is another key ingredient to successful inbox placement. Include only contacts who have expressed interest in your product or service.
Renting or buying leads can result in acquiring tarnished email addresses that may damage your reputation. These contaminated emails, known as “spam traps,” appear to be valid email addresses that are set up to catch spammers. Sending an email to one of these inboxes notifies the internet that you might not be reputable because you’re communicating to an email box where nobody expressed interest.
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