Making the Best of Your Time and Resources
Congratulations! You’re the brand new upkeep supervisor of Megamonolith Corporation. Although you are exited concerning the place, you notice you might have your work reduce out for you. Megamonolith just lately purchased out one other firm, and also you’re assigned to the location. During your first six months, you conduct a services audit and uncover that the prior upkeep program consisted solely of breakdown repairs. (For details about facility audits, please discuss with my white paper “The Facilities Audit” out there by my web site at http://www.fps-fm.com.)
One of the primary issues it’s worthwhile to do is set up a piece coordination and administration program that helps you and your employees determine, prioritize, plan, and monitor corrective actions. The identical course of should be utilized by everybody concerned in upkeep, and at each location. How are you able to do that?
The system we suggest offers these essential advantages:
1.Easy retrieval and dissemination of data.
2.Ensures rapid response for emergencies and security associated points.
3.Avoids wasted time.
4.Provides straightforward to observe tips and requirements.
5.Uses off the shelf software program.
6.Establishes procedures.
7.Highly price efficient.
The central level of a upkeep planning system is the Work Reception and Coordination Center, or WRCC. Depending on the scale of your services, it might be a gaggle of personnel or a single specialist who could even be an outsourced service supplier. The WRCC is a single level of submission for all work requests; prioritizes and coordinates all work requests, and offers a present standing of all work in course of. Through use of database purposes, the WRCC offers vital data together with precedence, lead and help retailers or contractors, and ensures that standardized types and processes are used.
A phrase about precedence. Regardless of the ultimate type of your upkeep planning program, you should make sure that work requests are responded to within the correct method. Here’s a suggestion:
Priority 1: Threat to life, well being, or safety. Requires rapid, on-site response.
Priority 2: Impairs working circumstances, impacts ADA/handicapped entry or code necessities however doesn’t meet Pri-1 standards. Requires acknowledgment inside 1 enterprise day.
Priority 3: Highly fascinating, will enhance productiveness, customer support and/or work circumstances.
Requires acknowledgment inside 2 enterprise days. Priority 4: Desirable, routine work or improves group relations. Requires acknowledgment inside 2 enterprise days.
Some firms set up one other excessive stage precedence for work requests from C-level personnel, which could possibly be listed following both Priority 2 or Three within the above matrix.
Here’s a circulation chart for the work request: 1. Incoming work request –> Priority 1?
Yes- notify Facility Manager and ship work order instantly to steer store. Lead store begins work.
No- go to step 2. 2. Decision- does job meet standards for planning?
Yes- request goes to upkeep planner after which to Facility Manager for approval. After Facility
Manager approval, the work order is distributed to the lead store or filed for later use when funds and
sources can be found.
No- If inside WRCC authority, work order is generated and despatched to steer store for motion. If request is
exterior WRCC authority, work order goes to Facility Manager for approval and scheduling.
The Facility Manager has authority to reject and/or schedule all work orders.
Under regular circumstances, the work request can be submitted by the supervisor of the originating division. Priority 1 requests are the one ones that ought to bypass this essential step.
The WRCC decides if the job meets standards for planning to make sure that manpower, funds, and gear sources can be found. Routine work that’s inside the scope of WRCC authority ends in a piece order that’s despatched to the lead store. Other requests go to upkeep division personnel after which to the ability supervisor for closing approval earlier than being issued as work orders.
Comments